How to Create Notion Goal Setting & Tracking System in 2021

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In this article, I will explain how to create an advanced Notion Goal System to set, track, and achieve your goals.
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verybody sets goals, but very few achieve them. A well-structured goal system can help you to be on the winning side.

The trick is to weave habits, actions, and your growth in a system to drive the identity changes that are necessary for the goal. In this article, I will explain how to create an advanced Notion Goal System to set, track, and achieve your goals.

Three months ago, I created a system that helped a procrastinator like me work on my goals and habits. Since then, I have made progress in my projects, habit building, and learning.

Goal tracking and setting system in Notion
Goal tracking and setting system in Notion

# What is the goal system?

A goal system is a framework that reflects all the necessary steps and changes for consistent growth and achievement of goals.

Long-term goals need a framework that can change your identity and align behavior with your goals.

For instance, it requires a lot of time, practice, and identity changes to learn a new skill. If the goal is to learn to play an instrument, the system would be the backbone of all the steps to achieve that goal: practice, discipline, patience.

When you only set a goal, you do not consider other changes that the goal requires. People want to be famous, but very few are willing to put in the same effort, sacrifice the same things, and change who they are.

To understand yourself better and achieve the results, you have to build a system.

5 reasons why you need a goal system
5 reasons why you need a goal system

# The Vision

Vision is a top-level overview of long-term goals. Here I set goals, assign projects, and track the progress. Every goal is a piece of a puzzle that works in tandem to form the image of the life I want.

To find out where you stand, you have to reflect on your life and think about where you want to be in the future.

Here is a set of questions that can help to guide you in the right direction.

- What would be the coolest things that could happen over the next five years in my life?
- The perfect 2021 that could happen.
- What should I improve to advance?
- What do I want to build or learn in the future?
- Review weekly & monthly what is working and what is not.

Vision reflects the changes, projects, and actions that are necessary for the goal. The flow works in the following way.

Questions for self-reflection and analysis for the goal system
Questions for self-reflection and analysis for the goal system

> Vision → Identity → Projects → Goal Outcomes → Actions

New skills and behaviors imply an identity change to make the learning process successful. Once you establish a habit, you automate the process and take it to another level. The newly learned skill makes the goal easier to achieve because you are in alignment with the task.

7 step system to achieve goals
7 step system to achieve goals

For instance, one of my goals is to *Build and grow an audience.* I assigned the blog project as the for of the goal. This, in turn, requires building certain habits, such as learning to write and doing it consistently. To measure the progress of a project or a habit you have to keep track of them. The goal outcome was to *Write 20 articles.* The last step is, of course, to take action. Analysis and planning alone won't do anything.

# How to Create an Advanced Goal System in Notion. Step by step guide

## Step 1. Set a goal

Setting a goal is as important as building a system to achieve it. To set the right goal you have to ask yourself how much effort you are ready to put, and how much struggle you are ready to endure.

Setting and tracking goals in the system
Setting and tracking goals in the system

Think of both long-term and short-term aspirations. Changes you have always wanted but struggled to achieve. After a proper analysis, you can find out what is at stake.

However, if you are positive about your life goals, the next step is to give them a form.

## Step 2. Assign a project

To give a form to a goal and make it real, you have to assign a project or a habit. A project is a workspace where you set actions, track the progress, and learn.

Forming a habit can be a part of your morning ritual and checked off once you perform it. It is a smaller entity than a project. However, a set of new habits will impact your growth and the end goal.

For instance, if your goal is to improve health, the form can be a habit. If it's a bigger goal, let's say lose weight, then it can be a project so that you can properly organize and track your progress.

Projects in the system to formalize a goal
Projects in the system to formalize a goal

## Step 3. Focus on your identity to support your Vision

A big part of achieving a goal is changing your identity. It has to align with your future self.

People do not get things they wish for because their current identity does not support their goals. Vision and identity are not aligned. It is like driving a regular car and aiming to win a Formula 1 race. You can arrive at the finish, but the result won't be what you expected.

Therefore, you have to upgrade yourself to be in shape with your vision and goals.

If you want to learn to play the piano, you have to be prepared to spend thousands of hours practicing. If you want to become an entrepreneur, you have to risk and fail multiple times before you succeed. If you want to become the first settler on Mars, you have to be ready to never see the Earth again.

Habits Database that is integrated with the goal system.
Habits Database that is integrated with the goal system.

Habits Database that is integrated with the goal system.

## Step 4. Identify the current state

Where do you stand now on the path? It is essential to understand your initial position. This step gives you an insight into the timeframe and the resources you need to hit the goal.

Define your current set of relevant skills, habits, and knowledge. What is the level of success you would need to feel satisfied?

You might realize that it is a very demanding goal and alter the course. On the other hand, many goals look like dreams, but all it takes is to change a few traits and habits.

Project Database that is integrated with the goal system.
Project Database that is integrated with the goal system.

## Step 5. Set the outcome

Divide the path into actionable steps. Start small to get intermediate rewards. Goldilocks Principle is an excellent rule that can keep you challenged, but motivated. If you always do the same thing, it will bore you. If you start with a too difficult task, it will hinder you from completion. Find the right balance.

For example, when I started to write, I set a goal outcome of 20 articles, 2 per week. It was just the right amount of work to learn and grow. Once I finished, I set another goal of 40 pieces.

Goal outcomes assigned to projects and habits
Goal outcomes assigned to projects and habits

## Step 6. Keep track of the progress

Check on the progress weekly and monthly. If you do not take action, think about what hinders you and adjust the goal structure.

The more you work on the obstacles, the easier your achievements will come. If it's a habit related issue, focus on your identity change. If you set a too difficult outcome, adjust it so that it feels comfortable to you.

## Step 7. Define the timeframe

Set a specific timeframe. Divide it by your goal outcome to see how much time do you need for the task. It should give you a general idea of when you have to finish the work.

I usually divide long-term goals into smaller pieces depending on the outcome. During weekly and monthly reviews, I verify whether I am on the schedule. If I am not, it is time to analyze what is going wrong and adjust the course of action.

Timeframe of each project and habit
Timeframe of each project and habit

## Step 8. Set a reward

There are two types of motivation: intrinsic and extrinsic. Intrinsic motivation occurs when you are driven by primary rewards, such as survival, reproduction, or pleasure.

Extrinsic motivation, on the opposite, relates to external, associative rewards. Examples of extrinsic rewards are money, customer loyalty, or trophies. The benefits of such rewards are learned and translated into primary rewards.

Sometimes you may feel unmotivated and will need a little nudge. Think of both intrinsic and extrinsic rewards to improve your mindset.

## Step 9. Listen to the feedback and adjust the flow

Now you know that the whole goal-setting structure is designed in a way to give you constant feedback. It is dynamic and flexible. When a link in the system breaks, use the feedback to adjust your actions until you have a flow that works for you.

The most important part of the whole flow is your identity and the changes you are willing to make. After all, it requires a lot of commitment, effort, and learning to succeed. Improve each day, and you will get to your dreams.

# Final thoughts

Self-reflection, goal setting, and system building will help you to align your actions with your goals. Instead of blindly following a goal that might not make you happy in the end, it is better to understand why do you want it and what do you need to trade-off for it.

Once you build a proper system that integrates well into your life, achieving goals will become a fun journey.